Most employers have experienced changes in staff arrangements due to the national COVID health emergency. Many employees have proven that they can work effectively from anywhere. In most cases, this meant working from a home office. However, the concept of “working from anywhere” has been taken literally by a growing number of workers who can now work from a variety of locations such as vacation homes or with relatives in other states. Similarly, employees` home addresses, personal telephone numbers and other numbers must remain private and not be shared by the Company with customers or other employees. Providing a dedicated business phone number can keep a private personal phone number. However, protecting employees` home addresses can be more challenging because some regulated professions, such as health care, often require a public record, including the location of the provider`s office (not a post office box), or because a physical address is required to receive business mail and deliveries. The use of private mailbox services may be necessary in such cases and incur costs that are borne by the business. Remote workers should be able to spend their day alternating between work and personal needs. Of course, the work still needs to be done, and teams need to have an idea of when they can count on the availability of their employees. Basically, the pieces are predictable and planned – employees should be entitled to flexible hours, but not random availability. Employers also have a duty of care to identify and minimize the risk of harm to an employee`s mental health. Many employees want to continue working from home, at least temporarily, according to several global surveys by Adecco, Boston Consulting Group, Gallup, IBM, PwC, Engagerocket and others.
Overall, it can be more difficult to determine whether an injury sustained by a homeworker is the result of their employment, as the boundaries between activities at home that should be considered work-related can become blurred, as opposed to normal daily activities. For example, courts in Oregon and Florida dealt with pet trips and falls and came to different conclusions about whether the injury occurred during and during employment. This article focuses on one of those challenges, your duty of care. In this paper, we look at your obligations to your remote workers – legally referred to as lone workers for the purposes of this discussion – and provide some tips on how to protect them. This term applies to anyone who works in isolation and has limited access to supervision. Employers have the same legal duty of care for telecommuting employees. Employees are required to take reasonable care of their own health and safety and that of others who may or may not be affected by what they do or do not do, and to report any employment-related hazards. In the case of homeworkers, other people who may be affected are other family members, neighbours, visitors, etc. The government`s national strategy on remote work is helping to make remote work a permanent option in Ireland. It is planned to give workers the legal right to request telework and to introduce a code of conduct on the right to separation. The new Code of Practice on the Right to Disconnect (pdf) came into effect on April 1, 2021 – more on this below.
Check that the guidelines are reflected in health and safety laws and in the terms and conditions of employment of your employees. You must communicate this policy to all employees, unions and other employee representatives. If a company requires its employees to use certain devices (such as computers, phones, and peripherals), it must provide them directly or by refund. Similarly, if it requires employees to use certain software and services (including telephone service), it must provide them. Here are some other tips to protect your single employees: Employees deserve real training tailored to their real work. Because IT and HR rarely understand the actual work or the circumstances in which it is done, companies need to find a better way to provide real training. One approach is to identify local experts in each function of the business and have them work with HR and IT on targeted training and typing resources. Employee benefits are another issue that should be asked of the Department of Employee Benefits and/or Insurers. What happens if an employee works far from the health network established by the employer? Depending on your situation and the country where your employee lives, your organization may or may not need to register in that country.
Employers` anti-harassment policies (and standards of conduct) continue to apply when employees work remotely. While harassment is generally reminiscent of inappropriate physical touching or verbal remarks in a personal work environment, a hostile work environment can certainly exist in a virtual environment. And since physical distancing can encourage some stalkers in the workplace, employers may need to be very vigilant when it comes to virtual harassment, which can range from cyberbullying via email, text or private group chat. verbal bullying (e.g. high voice, humiliation, hard-hitting comments, etc.) in virtual meetings; and inappropriate comments or behaviour during virtual meetings. Typically, these standards are based on the employee`s role. But there must be some flexibility – provided for in the policy – to deal with people who have extenuating circumstances. For example, some employees (e.g., people living in crowded housing or with limited broadband access) may need to work in an office, although they could theoretically work from home, and some may need to work from home, although they could theoretically work in an office (to monitor or care for relatives throughout the day).
for example). Your employment rights are mainly defined in your employment contract. Some employees may already have written in their employment contract that they can work from home several hours or days a week. These demands remain unchanged. Due diligence can mean different things to different people. The Oxford dictionary defines it as “a moral or legal obligation to ensure the safety or well-being of others”. For more advice on legal issues impacting the workplace, check out my book, You Can`t Do This at Work: 100 Legal Mistakes Managers Make in the Workplace Essentially, an employer would not report salaries and taxes to more than one state in a quarter, except for employees who make permanent changes in the middle of the quarter.